SC FCCLA

IT ISYOURTURN TO LEAD!!!
INTRODUCTION                                                                                              

Leadership roles in the South Carolina Association of Family, Career and Community Leaders of America (SCAFCCLA) are important for the future growth and direction of the Association.  Chapters are urged to carefully review the bylaws and this handbook for leadership qualifications and election procedures.

Please promote association leadership by encouraging and supporting interested, capable and eligible members to seek a position of leadership on the local and state level.  Please stress to interested members the importance of the responsibilities they will assume if elected to office and the meetings they will be required to attend.  Their participation will place some extra demands on personal time, but the benefits derived will reward any professional commitment.

Candidate Application Forms must be completed and postmarked no later than January 6.  Mail completed applications to Ginger Hill, SCFCCLA Executive Secretary/State Adviser, 427 Trailsend Street, Rock Hill SC, 29732.

LETTER TO ADVISERS                                                                                              
South Carolina FCCLA Chapter Advisers,
The South Carolina FCCLA State Officer Program and State Executive Council provides tremendous opportunities for students to gain new leadership skills, learn critical thinking, improve their planning and organizational skills, become stronger speakers, demonstrate initiative, and much more. In short, it is a unique and valuable experience that we are excited to share with your students.

Along with the considerable benefits that come with being a state officer, there are important responsibilities that officers take on, and we need your help to ensure that students who plan to run for state office are aware of these responsibilities; and, if elected, both you and they will ensure that those responsibilities are fulfilled.

As an Adviser with a candidate and (if elected) a state officer, the expectation is that you will:

Assist your candidate with completing all required aspects of the State Officer candidate application and related campaign materials

Make a personal commitment to cooperate with the State Executive Secretary, State Executive Council Adviser and State Management Team to ensure that your state officers fulfill all of their state officer responsibilities

  • Attend various meetings and functions with your state officer
  • Serve as an ongoing mentor to your state officer
  • Arrange additional time to work with your state officer
  • Review with your state officer the State Program of Work to ensure that they are on track and up to date on all assignments
  • Assist with travel arrangements, and travel with your officer when necessary
  • Edit and review materials and communications before officers submit and distribute them
  • Provide your officer with workspace, supplies, telephone access, email access and any necessary financial support
  • Assist with the ongoing training of all officers


By reviewing/signing the forms included in this packet, you are making a commitment to your candidate/state officer and South Carolina FCCLA. Training and directing our state officers is a team effort and it is essential that the candidate/officer’s chapter adviser is a part of that team.

Thank you for encouraging your student to step forward and seek a state officer position with South Carolina FCCLA.

Sincerely,

Ginger Hill – State Executive Secretary

Lavonia Johnson-Davis – Executive Council Adviser
 

LETTER TO OFFICER CANDIDATES                                                                                      
South Carolina FCCLA State Officer Candidates,

We are excited that you are considering running for a South Carolina FCCLA State Office. The opportunities provided to state officers are tremendous, and many of our state officer alumni count their time as an officer as a pivotal experience in their life. Along with the opportunities and benefits of being an officer comes many important responsibilities. Be sure that you carefully consider your decision to run for state office and what it requires.

The average state officer will spend five to ten hours a week working on their state officer projects and responsibilities. Prior to state officer meetings, conferences and FCCLA events, the amount of time required tends to spike as officers finalize preparations and polish up projects. It is important to realize that, although academics remain the number one priority, you will not be able to fall behind in your responsibilities as a FCCLA State Officer. You will participate in the team decision-making process, perform your assigned tasks, and attend all required conferences and events.

It is important to understand if elected, you will be required to attend conferences, officer meetings and FCCLA events throughout the year. You will not be allowed to leave early, arrive late, or miss any part of these events (except in the case of an extreme emergency). We have frequently had officers who had to miss out on big games, dances, trips, etc. because they conflicted with their state officer responsibilities. The expectation is that your state officer responsibilities and commitments will take priority after your academics.

Please carefully review the documents and information in this packet to be sure that you fully understand what will be expected/required of you as a state officer.  If elected, you have a responsibility to your peers and to SCFCCLA to represent us with the upmost integrity and good judgment.  If you are willing to make this kind of commitment and are the type of person that has the drive to succeed and the encouragement and dedication to get the job done, becoming a FCCLA State Officer is definitely for you!

If you are unsure, you may want to speak with your Adviser to see if running for a state office is the right decision for you. If you decide to run for office, be assured that holding state office will be one of the most memorable experiences of your life and one of the most effective career preparation experiences you could ever have while in high school.

Ginger Hill – State Executive Secretary

Lavonia Johnson-Davis – Executive Council Adviser

 

CRITERIA FOR STATE FCCLA OFFICER                                                                                              

  1. Attend all required meetings including:  Executive Council (approx. 5); National Leadership Conference (1 week); Officer Training Session (2 days); Fall Leadership Conference (1 day); State Leadership Conference (2-4 days); and all required practice sessions.
  2. The Officer Candidate should be a student of good academic standing, possess writing and public speaking skills, and practice positive body language.
  3. The Officer Candidate should have taken and/or be enrolled in a Family and Consumer Science course and must be prepared to devote time during the year they serve as an officer.  This assures contact between the adviser and officer on a continuing basis.
  4. The Officer Candidate should be a positive role model for other members of Family, Career and Community Leaders of America.  The State Officer is a representative of not only the local chapter but the state association.
  5. The Officer Candidate should complete the application form accurately and as instructed.
  6. The Officer Candidate must complete two interviews and prepare a speech to be given before the state delegation/voting delegates, following assigned guidelines.
  7. The Officer Candidate must prepare to complete officer reports and written assignments on time.
  8. The Officer Candidate (if elected) must attend the Officer Training Session, the purpose of which is to develop the State Program of Work, and plan and conduct workshops at the Fall and Spring Leadership Conferences.
  9. The Officer Candidate should maintain professional appearance and behavior.
  10. The Officer Candidate is responsible for any expenses not covered by the state association or local school.
  11. The Officer Candidate should note that once elected, any State Officer violating the Code of Conduct, convicted of a crime, becoming pregnant or expelled from school shall be terminated from office.

 

 CRITERIA FOR STATE FCCLA OFFICER ADVISER                                                                           

  1. Attend all required meetings including:  Executive Council (approx. 5); National Leadership Conference (1 week); Fall Leadership Conference (1 day); State Leadership Conference (2-4 days); and all required practice sessions.
  2. Be present for officer’s entire term of office.
  3. Screen potential candidate running for office.  Obtain parental and administrative support.
  4. Oversee candidate’s application, interview and speech preparation.
  5. Conduct leadership training sessions for members and/or advisers.
  6. Provide travel for State Officer. 
  7. Accept duties in preparation for national meeting:  luggage tags, exchange pins (obtain or make your own), and appropriate dress.
  8. Oversee officer reports and written assignments.
  9. Support officers in workshop presentations with ideas, handouts, materials and rewards.
  10. Monitor officer dress for specific occasions as a FCCLA representative.
  11.  Be responsible for any expenses not covered by the state association.


ELECTION PROCEDURES                                                                                         

Step 1: Gain Parental, Adviser, and School Support
Goal:  Develop a strong support system for the election process and potential year as a member of the State Executive Council.

Process:

  1. Talk with parents, the chapter adviser, and school administration about the opportunity of running for a state office.
  2. Candidates should explain why it is important to them, how they feel they will benefit from this opportunity, and their plan to maintain a good standing in their family, school, and community while balancing this added responsibility.
  3. Candidates should go over the details of the election process.



Step 2: The Application

Goals:

  • Officially become a State Officer Candidate
  • Verify qualifications and proof of support
  • Provide information on experiences, qualifications, and ideas



Process:

  1. Candidates will preview the application early so they are familiar with what is required and can plan to make adequate time to complete a high quality application. The State Officer Candidate Application will be available by October of each Year.
  2. Complete the application according to the directions provided. Check the document for completeness to make sure it is done correctly and ask others to proof it as well.
  3. Compile the required recommendations and signatures. Make a copy of the final documents for your records.
  4. Mail the application to the State Office. It must be postmarked by the posted deadline.



Step 3: Preparation 1

Goals:

  • Ensure candidates understand the expectations of State Officer Candidates for the State Officer Candidate Screening Committee Process
  • Acquire a comprehensive understanding of FCCLA history, structure, and current opportunities at the national and state levels


Process:

  1. Candidates should review and fully understand all aspects of the organization to be prepared for the State Officer Candidate Test (new in 2015-2016)
  2. Review professional interview behavior and practice answering questions in an interview setting

 

ELECTION PROCEDURES                                                                                         

Step 4: SOC Test
Goals:

  • Discover how much candidates know about the organization
  • Identify how well candidates can advocate for the organization


Process:
The test will be comprised of 25 questions about FCCLA. **The test will be comprised of 50 questions about FCCLA for the Presidential Candidates ONLY. The questions may be true/false, multiple choice, fill‐in‐the‐blank, or short answer.

Step 5: SOC Interviews
Goals:

  • Narrow the pool of candidates down to the individuals who are most qualified
  • Narrow the pool of Presidential Candidates down to the two (2) individuals who are most qualified
  • Practice and develop skills necessary for a successful interview


Process:

  1. The candidate will be escorted into a room and will be directed to a seat opposite the Interview Committee members. Candidates will be instructed to give a 1 minute introduction followed by an interview.
  2. Candidates will be asked situational questions for approximately 10 minutes. **Presidential Candidates will be asked situational questions for approximately 15 minutes.
  3. The candidate will exit the room after finishing their answer to the last question asked within the time limit.
  4. Screening Committee members will spend a few minutes completing the candidate’s evaluation form before the next candidate is presented.


Step 6: Preparation 2
Goals:

  • Ensure candidates understand the expectations of State Officer Candidates for the State Leadership Conference
  • Develop a speech that illustrates the candidate’s personality, professionalism, and public speaking abilities
  • Acquire a comprehensive understanding of FCCLA history, structure, and current opportunities at the national and state levels 

 
ELECTION PROCEDURES                                                                                         

Process:

  1. The speech topic will be sent to the candidates in January. Candidates should begin developing speech ideas early and practice as much as possible. Get feedback from others and tweak the presentation as needed.
  2. Information will be sent informing candidates what to bring to Spring Leadership Conference and what needs to be done prior to. Make sure to follow these instructions carefully.
  3. Direct questions to the chapter adviser or state office. Understanding the details and feeling prepared will help candidates do their best during the election process.


Step 7: SOC Orientation
Goals:

  • Meet the State Officer Candidates and current state officer team.
  • Celebrate the accomplishment of becoming a State Officer Candidate
  • Provide a final opportunity to ask questions about the process. Encourage candidates as they begin a stressful process

Process:

  1. Show up for the orientation and have fun!
  2. Ask any remaining questions about the election process and potentially becoming a member of the State Executive Council.
  3. Meet voting delegates.


Step 8: Delegate Interviews
Goals:

  • Demonstrate candidates’ public speaking skills and ability to think on their feet
  • Provide an opportunity for the general public to see the candidates


Process:

  1. A second round of candidate interviews are conducted by Current State Officers before the voting delegation at the State Leadership Meeting.  The interview provides the candidate the opportunity to inform the voting delegates of their knowledge of the association and their ability to give positive direction it through creative, enthusiastic leadership.  Voting delegates are better able to make a judgment on the best possible candidate after these interviews.  Candidates for a state office can prepare this interview by discussing the following questions with their adviser and chapter members.  Every effort should be made to feel confident when answering each one. 
  2. Candidates will be asked a minimum of two questions from the following list:

     What is the FCCLA flower and what does it symbolize?

     What is the FCCLA motto and what does it express to you?

     What is the FCCLA national publication and how may we use it?

     What is a Chapter Program of Work?

     When are chapters eligible to participate in National, State, and District activities?


ELECTION PROCEDURES                                                                                        
     Suggest ways to improve the image of FCCLA.
     Who is eligible for active membership in FCCLA?
     How do you promote FCCLA in your school and community?
     Name the five steps in the planning process.
     Name five STAR events.
     Suggest ways of getting more young men active in FCCLA chapters.
     What does being a member of FCCLA mean to you and how is it preparing you for your future?
     Name two peer education projects.
     If you were elected to a FCCLA office, what would be some general responsibilities you would assume?

Step 9: Speeches
Goals:

  • Demonstrate candidates’ public speaking skills and ability to think on their feet
  • Provide an opportunity for the general public to see the candidates

 
Process:

  1. During the Business Meetings, the candidates will be introduced to the audience, given a microphone, and may begin to give their speech. They will be timed from when they start speaking, given a 10 second warning, and asked to stop when they reach one minute. **Presidential Candidates will be given a 10 second warning, and asked to stop when they reach two minutes.
  2. Election Session will be held following this meeting.

 
Step 10: Notification 
Goal:

Inform candidates who has been selected to serve on the State Executive Council
Process:

  1. Candidates will be given a sealed envelope. The letter inside will indicate whether the candidate has or has not been elected to the position for which they applied.
  2. Open positions or offices will be determined by the remaining officer candidates, advisers, State Executive Secretary, Executive Council Adviser, and Screening Committee.

 
ELECTION GUIDELINES                                                                                            
 
The official South Carolina FCCLA Election Procedure consists of the Voting Delegate Election Session.  The total of the votes will be calculated to determine who has been elected to each available office and each elected person will be announced during the luncheon Sunday morning. A minimum of the majority percentage must be achieved in order for the person to be officially elected.

  • All state officers will be elected by a majority of all voting delegates
  • Voting will be done by secret ballot


Additional Election Guidelines:

  • Newly elected state officers will be announced and installed at the conclusion of the Awards Session at the State Leadership Conference.
  • If a candidate is running unopposed, that candidate must still receive a majority percentage to be officially elected, otherwise the office will remain open. 
  • If no candidate is elected for a specific office, State Executive Secretary, with input from the Board of Directors, State Executive Council Adviser and State Management Team, may appoint that office. 

 

STATE OFFICER JOB DESCRIPTIONS   
                                                                                           
 
The South Carolina Association of FCCLA has a maximum of ten offices: one state president and nine vice presidents. To be a good state officer there are certain general characteristics an officer should possess or be willing to develop.  They include:

  • The ability to communicate effectively.
  • A good working knowledge of human relations.
  • The ability to handle conflicts through open communication.
  • An open mind to look at all angles of situations.
  • The ability to work with all types of people.
  • A neat and professional dress code.
  • An enthusiastic personality that inspires others.
  • Extroverted when working with others.
  • Self-motivated to accomplish goals.
  • Productive in accomplishing goals.
  • Follow through on all responsibilities.
  • A motivator of people.
  • A strong desire to devote time and effort to SCFCCLA activities.


ALL OFFICERS

  • Attend all State Officer meetings from start to finish.
  • Plan the Program of Work as a team for the members of South Carolina FCCLA, and work to achieve the goals and objectives set in the Program of Work.
  • Communicate with the President, State Executive Council Adviser, State Executive Secretary, and other appropriate parties on a regular basis.
  • Submit a State Officer report each month to the State Executive Council Adviser and the State Executive Secretary.
  • Keep a notebook of all activities during term in office.
  • Work to spread the visibility and reach of South Carolina FCCLA among the business community and state and federal government.
  • Work to recruit new chapters and new members.
  • Support chapter Advisers in their efforts to implement the FCCLA program.
  • Be an active participant in their local chapter.
  • Make visits to local chapters to discuss FCCLA and encourage further participation in state and national FCCLA programs.
  • Be accountable for the completion and follow through of all assignments and responsibilities throughout the term of office.
  • Represent South Carolina FCCLA with the upmost integrity.

 
STATE OFFICER POSITIONS                                                                                     
 
The President shall preside over all business meetings of the organization and of the State Executive Council; appoint, after consultation with the Executive Secretary, the chairperson and members of all state committees; and be a member ex officio of all State Executive Council committees.
The 1st Vice-President shall assume responsibility in the absence of the president and shall keep the minutes of all state meetings and meetings of the State Executive Council.
The Vice-President of Community Service shall provide leadership in planning and implementing the organization’s community service programs.
The Vice-President of Competitive Events shall provide leadership in planning and implementing the organization’s Competitive Events.
The Vice-President of Development shall provide leadership in seeking and continuing corporate sponsorships for the organization’s programs and events.
The Vice-President of Finance shall provide leadership by serving as a member of the State Board of Directors and the Finance Committee.
The Vice-President of Membership shall provide leadership in planning and implementing programs for membership promotion and development.
The Vice-President of Parliamentary Law shall provide leadership in assuring that the business sessions for the national organization and meetings of the State Executive Council are conducted in accordance with acceptable parliamentary law.
The Vice-President of Programs shall provide leadership in planning and implementing the organization’s individual recognition and peer education programs.
The Vice-President of Public Relations shall provide leadership in planning and implementing the organization’s public relations program.
The Vice-President of Middle Programs shall provide leadership in planning and implanting the organization’s programming at the Middle School (Junior) level.

ALL INFORMATION MUST BE SENT TO THE STATE EXECUTIVE SECRETARY AND STATE EXECUTIVE COUNCIL ADVISER FOR APPROVAL.  THIS APPROVAL MUST BE GAINED FROM THE STATE EXECUTIVE SECRETARY AND STATE EXECUTIVE COUNCIL ADVISER PRIOR TO INFORMATION BEING SHARED OR RELEASED.

​For more information please contact scfccla.johnson@gmail.com or scfccla.hill@gmail.com

To complete application click here: